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Donations of art

Donations of art

Donations of art

Background

In 2012, the public relations department was mandated to establish an art committee. Included among the various committees created as part of the transition to the new hospital, the arts and memorabilia committee was to develop an arts policy that covers the display, decoration and acquisition of works of art and the preservation of the culture associated with the history of the institution.

Through the efforts of our historian working with the public relations department and of the Art for Healing Foundation, 90 items were identified to be submitted for consideration by the committee. This exercise helped to identify these items to be preserved and moved into the new building, as well as those to be reallocated, given away, sold or offered to third parties. While some items to be moved will have a decorative function, others will serve to build a collection of objects to be preserved and developed by the new hospital's museum.

Approached by various artists wanting to offer their works to Shriners Hospitals for Children — Canada, the committee reviewed policies and procedures for the acquisition of works of art of other health centers. Since the hospital may issue tax receipts to donors of works, clarifying methods for managing a collection of art is of paramount importance. This paper therefore presents the objectives, guidelines, evaluation criteria and methods for managing the collection.

Objective

The aim of establishing a collection is to improve the environmental quality of life of users of Shriners Hospitals for Children — Canada, be they patients, staff or visitors, while highlighting the rich heritage of the establishment. The collection should also blend harmoniously with the different architectural themes present through the various floors of the building.

Types of work

We can classify the items from the collection of Shriners Hospitals for Children — Canada into three categories:

  • Heritage elements:  photographic archives, historical objects, commemorative seals, cornerstones, commemorative plaques, museum exhibits, oral history, etc.
  • Works of art: photographic works, paintings and sculptures
  • Decorative items: reproductions, children's drawings and aquariums

Guidelines for the acquisition and preservation of artistic or heritage elements

The following guidelines have been defined according to the objectives of the cultural policy.

Harmonious integration within the building

Receiving original two-dimensional works (drawing, photography, painting, prints) that suits the particular environment of a pediatric hospital: Thus, works that are sexually, politically or religiously explicit will systematically be refused, as will be works considered too fragile, given the influx of traffic in public spaces. Works must also integrate with architectural themes present on different floors of the building.

Quality of works offered

Receiving works of quality whose artistic value is recognized by the art world: This guideline is paramount, even while the institution wishes to strengthen social bonds with users by occasionally receiving works of patients, family members or employees. 

Heritage value

Identify different elements that emphasize the physical, institutional, social and scientific heritage of the institution: These elements may be in the field of material culture (artifacts, photographic archives, medical tools, elements associated with the Shriners fraternity, etc.) or intangible culture (stories, interviews, oral history, etc.).

Preservation

Selected items should be easy to maintain and not incur significant costs of conservation: Although it has adequate storage space for its needs, the museum of Shriners Hospitals for Children — Canada will not have at its disposal all the resources of large institutional museums. In a case where an object of high heritage value would require significant preservation conditions, the art committee must present the file to the Board of Governors to determine which of the following measures will be favored:

  • Conservation of the object and the purchase of equipment necessary for its preservation
  • Gifting the object to a public institution (university, public archive, national library, government, museum)
  • Donation to a third party (private collection)

Evaluation criteria

Besides the guidelines mentioned above, some evaluation criteria are taken into account in the choice of selected items:

  • Pertinence and originality in the context of the institution's collection
  • Visibility and commitment of a work's artist within the art market
  • Importance of the work in relation to the artistic period
  • State of conservation of the object
  • Size of the work related to the sizes of available spaces

Presentation dossier

Art objects to be part of the collection of Shriners Hospitals for Children — Canada must display a theme related to the target clientele of the establishment, the achievements of its researchers and other professionals or the Shriners fraternity.

Those wishing to give a work to the art and memorabilia committee must provide:

  • An art donation proposal form that is available through the public relations office
  • A high-resolution color photograph for assessing the work in detail
  • The curriculum vitae of the artist
  • An assessment of the fair market value of the work. It must be provided by an independent appraiser specializing in art.

Please note that two different appraisals by gallery owners or managers will be required if the value of the work exceeds $12,000 according to the Canadian and Quebec laws at the time of the gift.

Please email your application to the public relations department. The committee will evaluate the proposal according to the prevailing cultural policy.

Insurance of charitable donation receipts and evaluation

Once the work is accepted, the institution will issue a receipt to the donor as a charitable donation, if requested. The amount of the receipt will be based on an external evaluation of the work provided by a recognized gallery and submitted in the work's presentation dossier as required by both Canadian and Quebec fiscal laws.

Transfer of works

In exceptional circumstances, the Board of Governors of Shriners Hospitals for Children — Canada may, at the recommendation of the art and memorabilia committee, choose to submit a work to a third party. Such a third party must belong to one of two categories: a public organization or a nonprofit organization.

In such a case, the institution will provide a letter to the receiving body confirming the issuance of a receipt for a charitable donation to the original donor of the work, thus avoiding the emission of a second receipt for the same work.

Sell of works

The donor acknowledges the right of the institution to dispose of the offered work by granting or selling it to benefit Shriners Hospitals for Children — Canada.

Help and review cycle

For questions regarding this policy, please contact the public relations department at 514-282-6990

This policy is to be reviewed every three years (or more frequently as needed).

   
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