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Third party fundraising guidelines

Third party fundraising guidelines

Third party fundraising guidelines

Thank you for your interest in hosting a fundraising activity for Shriners Hospitals for Children —Tampa. We are grateful for the many fundraising events, promotions and sales carried out by organizations and individuals who support Shriners Hospitals for Children’s mission. The possibilities are endless, but one thing remains the same – every dollar you raise helps our hospital continue to provide life-changing, expert medical care to children, regardless of their families’ ability to pay. Our goal is to keep the mission strong for future generations of children, and your support greatly helps in that endeavor.<

Please review our third party fundraising guidelines to determine if your proposed event will comply with our hospital’s requirements. If you wish to proceed with your activity, please complete and submit the Host Your Own Event form.

See our Ways to Give page for more information on how you can support Shriners Hospitals for Children.

Requirements:

  1. Events/fundraisers must maintain the integrity of the Shriners Hospitals for Children brand.
  2. The Host Your Own Event form must be submitted at least 21 days in advance of the proposed event or receive special approval from Shriners Hospitals for Children headquarters.
  3. Shriners Hospitals for Children is not liable for any costs associated with this event.
  4. Any use of the Shriners Hospitals for Children name or logo must be approved in advance by the Tampa Shriners Hospital’s public relations or development staff and cannot be used for any other purpose besides the approved event.
  5. It is important that the hospital name be written on all materials in one of the following ways: Shriners Hospitals for Children or Shriners Hospitals for Children — Tampa. The dash between the words "Children" and "Tampa" is an "em" dash, which can be created on a standard keyboard by holding down CTRL+ALT and typing 0151 on the number pad.
  6. For legal reasons, approved third party fundraising activities/materials must refer to “benefiting Shriners Hospitals for Children — Tampa.” They may not be represented as “sponsored by,” “conducted on behalf of,” or any similar terminology.
  7. The individual or organization conducting the third party fundraiser must prominently disclose to donors the exact dollar amount or percentage of gross proceeds that will be donated to Shriners Hospitals for Children —Tampa. The percentage of gross proceeds to be received must be agreed upon by Shriners Hospital in advance of the fundraiser and its promotion.
  8. To ensure there is a distinction between Shriners Hospitals for Children —Tampa and all third party fundraisers, the event organizer must handle all money until the official donation is submitted to Shriners Hospitals for Children —Tampa (within 90 days of the fundraiser completion).
  9. Donation receipts can be issued to donors provided the following conditions are met:
    • Donors have not received a product or tangible item in exchange for their donation
    • Shriners Hospitals for Children — Tampa receives a legible list of donor names, addresses and donation amounts
  10. Event activities shall comply with state and federal laws and regulations.
  11. All promotions, agreements, contracts and permits required by your community/city will be the responsibility of the event coordinator.
  12. The event coordinator is responsible for all promotion and marketing of the event. Shriners Hospitals for Children —Tampa will provide assistance if needed for:
    • Writing a news release
    • Providing contact information for local Shrine temples (chapters) and clubs – for possible assistance with your fundraisers
    • Creating a brief listing about your event on our website and one social media event posting

Please note: The hospital public relations team must review all promotional materials in advance to ensure they comply with branding guidelines.

Approval process

In an effort to better support third party events and track their progress, the third party fundraising request form needs to be completed and returned prior to the event (see number two above.). Based on the information provided, the staff will review the application and contact you as soon as possible to discuss the proposed fundraiser and our level of participation. Shriners Hospitals for Children —Tampa will then submit your application to Shriners Hospitals for Children headquarters for approval. Each third party fundraising activity will be considered individually.

Generally, applications will not be approved if:

  • There is a requirement for Shriners Hospitals for Children —Tampa to sell merchandise, tickets, coupons, etc. or solicit donations
  • There is a requirement for Shriners Hospitals for Children —Tampa staff and volunteers to attend the event
  • The event is associated with businesses/individuals whose conduct is not compatible with the mission of Shriners Hospitals for Children

Using Shriners Hospitals for Children name and logo

Once the request form is completed and approved, we will send you an informational packet that includes electronic versions of our logo, patient stories, photos and other collateral materials that will assist you in promoting your event. We do require that all materials be approved prior to print/distribution. Logo use is limited to the approved third party fundraising event only. It is extremely important that Shriners Hospitals for Children name is spelled properly and that you are careful not to distort the logo image. As a reminder, please always refer to the organization as Shriners Hospitals for Children or Shriners Hospitals for Children — Tampa.

Shriners Hospitals for Children event involvement

Due to the large number of third party fundraisers organized on behalf of Shriners Hospitals for Children —Tampa, staff and volunteers cannot provide support to plan and promote your event(s).

We will provide:

  • Feedback on your ideas and give you as much information as possible
  • Acknowledgment of direct contributions to Shriners Hospitals for Children —Tampa.
  • Facilitation approval of the event and the use of our logo
  • A tour of the hospital for fundraiser volunteers and event staff to show what your generosity will help support
  • A letter of support to validate the authenticity of the event and its organizers from Shriners headquarters

We cannot provide:

  • Funding or reimbursement for expenses
  • Mailing list of donors
  • A guarantee of staff or volunteers at the event
  • Event insurance
  • Signature of vendor contracts
  • Solicitation for cash or in-kind donations

Personal fundraising pages

You can create your own donation Web page to support Shriners Hospitals for Children —Tampa! A donation web page can be created as a way to support your fundraiser with options for honoring friends, remembering loved ones or celebrating a special occasion. Instructions on how to create and manage your personal fundraising page are provided in the third party fundraising informational packet

Ideas for fundraisers

  • Walk for LOVE events: We invite you to support our hospital’s Walk for Love™ events. For information, contact the development department.
  • Art Auction: Auction professional art to friends, employees and customers through a silent or live auction.
  • Bake Sale: Host a bake sale of your favorite recipes.
  • Benefit Concert: Get a popular band or group of bands to sign on to donate a portion (or all) of the ticket proceeds.
  • Bingo: Sell Bingo cards and have an ongoing Bingo game.
  • Brown-Bag Lunch Day: Ask everyone in the company to bring lunch from home and donate the money that would have been spent for lunch.
  • Bass tournament
  • Beaded bracelets
  • Beauty pageant
  • Chili Cook-off
  • Christmas tree ornament sale
  • Dance marathon
  • Family day picnic
  • Fashion show
  • Fishing tournament
  • Flag football game
  • Kettle corn sale
  • Kickball tournament
  • Music CD sale
  • Poker run
  • Pool tournament
  • Quilt auction
  • Scrapbooking
  • Tennis tournament
  • Trivia night
  • Volleyball tournament
  • Wiffleball tournament

Helpful hints

When planning a fundraiser:

  • Establish a committee to plan and execute the event.
  • Enlist support from friends, family and other community organizations.
  • Select a fundraiser that best fits your business or group.
  • Plan, promote and publicize!

Contact us

For more information about hosting an event or suggestions for fundraiser ideas, please contact:

Alicia Argiz-Lyons
Development Director
813-972-2250, ext. 7118
Email

Norma Gonzalez
Development Assistant
813-972-2250, ext. 7119
Email

   
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